3. Supplier Management

Suppliers

The first step is to setup the suppliers from the “suppliers” menu.

Most of the supplier settings are obvious, however here are some details about import fields :

  • Email : very important as the system will use this email address to notify the supplier for a purchase order
  • Minimum of order : displays a warning message in the purchase order if the order total doesn’t reach the minimum value
  • Carriage Free Amount :displays a warning message in the purchase order if the order total doesn’t reach the carriage free amount
  • Currency : used to initialize the PO currency (can be changed then)
  • Tax rate : used to initialize the PO tax rate (can be changed then)

Note

Note : you can import suppliers from a CSV file using the “Import” button from the main suppliers screen.

Product / Supplier association

Once suppliers are created, you can associate them to products : our extension supports multiple suppliers for one single product.

Association products and suppliers provide several advantages :

  • Apply filter by supplier in most of the screens
  • Automatically fill the supplier sku and buying price when you create a new PO
  • Compare supplier prices from the supply needs screen, to optimize the purchase costs

For each product / supplier association, you can define :

  • Supplier sku : this is the sku of your supplier, it is used in the purchase order PDF sent to your supplier
  • Buying price : this is the buying price using the supplier currency.
  • Primary : select a supplier as primary (favorite - mainly used for the drop shipping extension)

To manage associations, use the “Product /Supplier association” menu :

  • To associate a product and a supplier, apply the filters in the grid, then select the “Associate to supplier” mass action and click on the submit button.

You can also export the list using the same screen.